vistaBee Limited Privacy Notice

vistaBee Limited (VistaBee) is a leading provider of digital marketing services for business, with our head office located at Citypoint, 65 Haymarket, Edinburgh EH12 5HD. VistaBee is a company incorporated in Scotland under number SC396140. VistaBee Inc is a company incorporated in Delaware, USA under number F17000001167 at 1110 Brickell Ave, #430, Miami FL 33131.

This notice explains vistaBee’s approach to the personal information we handle in carrying out our duties as a provider of digital content services.

vistaBee is fully committed to handling personal information in accordance with data protection legislation and best data protection practices. This means that your personal information will be:

◉ Processed lawfully, fairly, and in a transparent manner.

◉ Collected for specified, explicit and legitimate purposes.

◉ Only collected so far as required for our lawful purposes.

◉ As accurate and up to date as possible.

◉ Retained for a reasonable period of time, in accordance with retention policies.

◉ Processed in a manner which ensures an appropriate level of security.

Whether through this notice or otherwise, we hope to ensure that everyone has a good understanding of why VistaBee processes personal information and, where we do, the rights they may have.

vistaBee is a leading provider of digital marketing services for properties. As explained in this notice, there are various ways in which VistaBee must process personal data to allow us to fulfill our role.

Like most organizations that handle personal information, there are various ways in which vistaBee collects information from the people we deal with:

◉ Email and written correspondence.

◉ Telephone discussions.

◉ Visitors to the VistaBee website.

◉ Social media.

◉ Application forms and other information requests.

◉ Direct contact at our head office, events and elsewhere.

In the case of owners/occupiers of properties, we are usually provided with their data by their other advisers (such as lawyers and estate agents) who instruct us. In nearly all instances, it should be obvious to you that vistaBee is collecting your personal data.

vistaBee collects personal information to fulfill its role as a provider of digital marketing services to existing and prospective clients. As there are many different aspects to this role, the information requested and collected will vary from person to person.

Existing Clients:

The personal information most commonly collected by vistaBee is as follows:

◉ Name.

◉ Contact details (including home and business addresses, email, telephone number).

◉ Copies of physical and electronic correspondence.

◉ Financial information.

Prospective Clients:

The personal information most commonly collected from prospective clients is as follows:

◉ Name.

◉ Contact details (including business addresses, email, telephone number).

◉ Copies of physical and electronic correspondence.

vistaBee will only process personal information where we believe we have a lawful basis to do so. The basis for processing will vary from activity to activity. In some instances, processing may have more than one lawful basis. The following information below summarizes the basis on which we process personal information.

Some of the processing activities set out above require vistaBee to share personal information with third parties. Whenever we share personal data, we take all reasonable steps to ensure it will be handled appropriately and securely by the third party.

Software providers which allow vistaBee to operate efficient digital processes, providers of payment services, such as Stripe and GoCardless. For practical reasons, this is an indicative, but not exhaustive list. Please also note that the list may be updated from time to time.

If you are dealing with us in connection with a US property, your data will be shared with our US subsidiary vistaBee Inc, which will then become the data controller. It applies the same policies in connection with data other than that data is by necessity processed in the USA.

The periods for which vistaBee retains personal information depend on the purpose for which the information was obtained but, in general terms, we will retain personal data for so long as required by law, or as may be required for record-keeping and legal claims purposes.

Personal information is mostly processed by vistaBee’s staff at our head offices in Edinburgh. To allow us to operate efficient digital processes, we sometimes need to store information in servers located outside the UK, within the European Economic Area (EEA). If you are dealing with us in connection with a US property, your data must by necessity be transferred to the USA to our US subsidiary VistaBee Inc.

vistaBee may collect information about the computer or device which is used to access our website. We use this information to improve the user experience and to help us better understand the ways in which our website is used. This may include information about:

◉ The computer or device type.

◉ IP address.

◉ Operating system.

◉ Browser type and version.

◉ Time zone setting and browser plug-in types and versions.

[This is statistical data about our users' browsing actions and patterns. It is collected on an anonymous, aggregated basis, and does not identify individual users.]